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SecurityFrom $1Table of contents
Synapse has a mixture of roles and permissions to control access to the electronic medical record. There are four main roles, viz:
AdministratorBy default, the very first person to register with the Synapse server is made administrator. The administrator can create new staff members, assign passwords and roles. This is done from the People/Staff tab. The administrator has access to all functionality and is assumed to also be a physician. PhysiciansThe physician role also has unrestricted access to the electronic medical record, but can not manage staff. TypistThe typist, or transcriptionist, only ever has access to a particular medical record for the purpose of typing up dictation etc. Once that record has been saved, their access to that record is lost. They are unable to see the demographics for the patient. ReceptionistAs of R212B2 release, the receptionist role has a much finer set of permissions which is controlled from the People/Staff tab.
A tick (left mouse click) on a permission means that this particular receptionist has been given this permission, and a cross (right mouse click) means that they are denied this permission. These permissions are user specific within the receptionist role. Note that these permissions did not cover the ability to make appointments ( which is a receptionist function ) and to view diagnoses ( which is currently denied to a receptionist ). Add PatientsAllows new patients to be added to the system Update PatientsAllows existing patients to have their demographics altered and saved Update PortalAllows patients to have their web portal permissions altered in Patients/Details/Web Permissions Print DemographicsAllows the patient details to be printed from the Patients/Details/Personal & Contact tab View ConsultsAllows patient consults to be viewed. If denied, then consults will come up as blank on the screen Add Telephone NotesA new note can be added to the consults, usually to record a telephone conversation. These can then be edited later on by the receptionist who authored the record. Note that when a receptionist enters the consult editor, all the history, medication and template tabs are not accessible. The results tabs are also inaccessible unless they also have that permission. Print ConsultsConsults can be printed. An audit trail is kept of who prints what. View ResultsAllows the viewing of results within the consult editor, and in the Patients/Results tab Add Scanned ResultsAllows adding scanned results using the popup function. View MedicationsAllows viewing of the existing medications in the Patients/Medications tab. Can not add new medications. Request RefillsNeeds to also have the View Medications permission. The receptionist then in the Patients/Medications tab then places the medications in the preview pane, and then can use the "Refill Request" button to send this to the appropriate physician. Print PrescriptionAllows the prescription above to be printed for signing. Needs to have the View Medications permission. An audit trail is maintained.
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